Privacy Policy
Last updated: June 8, 2026
1. Introduction
Welcome to RTI Scheduler ("we," "our," "us"). We are committed to protecting your personal information and your right to privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website, platform, and services.
Please read this Privacy Policy carefully. If you do not agree with the terms of this Privacy Policy, please do not access or use our platform. By using our services, you consent to the collection and use of your information as described in this policy.
2. Information We Collect
We collect several types of information from and about users of our platform. This includes:
- Personal Information: Name, email address, phone number, job title, and company name when you create an account or schedule interviews.
- Calendar Information: Calendar availability, meeting times, and scheduling preferences when you connect your Google Calendar, Outlook, or iCal.
- Usage Data: Information about how you use our platform, including features accessed, pages viewed, and time spent on each page.
- Device Information: IP address, browser type, operating system, device type, and location data.
- Communication Data: Emails, messages, and feedback you send to us.
- Meeting Data: Interview outcomes, notes, feedback, and attendance records.
3. How We Collect Your Information
We collect information through the following methods:
- Direct Input: When you register for an account, fill out forms, or contact us directly.
- Automated Technologies: Cookies, web beacons, and similar tracking technologies when you interact with our platform.
- Third Party Integrations: When you connect your Google Calendar, Outlook, or other third party services to our platform.
- Business Partners: From partners who refer you to our services.
4. How We Use Your Information
We use the information we collect for the following purposes:
- To Provide and Maintain Our Services: Schedule meetings, send confirmations, reminders, and notifications.
- To Improve Our Platform: Analyze usage patterns to enhance functionality and user experience.
- To Communicate With You: Respond to inquiries, send technical notices, updates, security alerts, and support messages.
- To Ensure Security: Detect, prevent, and address technical issues, fraud, and unauthorized access.
- For Legal Compliance: Comply with applicable laws, regulations, and legal requests.
- For Business Operations: Process transactions, manage accounts, and provide customer support.
5. Legal Basis for Processing (GDPR Compliance)
If you are located in the European Economic Area (EEA), we process your personal information based on the following legal grounds:
- Contract Performance: To fulfill our obligations under our Terms of Service.
- Legitimate Interests: To improve our services, maintain security, and prevent fraud.
- Consent: When you have given clear consent for specific processing activities.
- Legal Obligations: To comply with applicable laws and regulations.
6. Sharing Your Information
We do not sell, trade, or rent your personal information to third parties. We may share your information in the following circumstances:
- Service Providers: With third party vendors who perform services on our behalf (email delivery, hosting, analytics, payment processing).
- Calendar Integrations: With Google, Microsoft, or Apple to sync calendar data only as authorized by you.
- Legal Requirements: If required by law, court order, or governmental regulation.
- Business Transfers: In connection with a merger, acquisition, or sale of assets.
- With Your Consent: When you have given explicit permission to share your information.
7. Data Security
We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:
- 256-bit SSL encryption for data transmission
- Regular security assessments and vulnerability scanning
- Access controls and authentication protocols
- Secure data storage with encryption at rest
- Regular employee training on data protection
However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your personal information, we cannot guarantee its absolute security.
8. Data Retention
We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected, including legal, accounting, or reporting requirements.
- Account Information: Retained while your account is active and for a reasonable period after account closure.
- Calendar Data: Retained as long as your calendar remains connected to our platform.
- Usage Data: Retained for up to 24 months for analytics purposes.
- Communication Records: Retained for up to 36 months for customer support and quality assurance.
9. Your Rights and Choices
Depending on your location, you may have the following rights regarding your personal information:
- Access: Request a copy of the personal information we hold about you.
- Correction: Request correction of inaccurate or incomplete information.
- Deletion: Request deletion of your personal information.
- Restriction: Request restriction of processing your information.
- Portability: Request transfer of your information to another service provider.
- Objection: Object to processing based on legitimate interests.
- Withdraw Consent: Withdraw previously given consent at any time.
To exercise any of these rights, please contact us at privacy@rtischeduler.com. We will respond to your request within 30 days.
10. Cookies and Tracking Technologies
We use cookies and similar tracking technologies to enhance your experience on our platform. Cookies are small data files stored on your device. We use:
- Essential Cookies: Required for basic platform functionality.
- Preference Cookies: Remember your settings and preferences.
- Analytics Cookies: Help us understand how users interact with our platform.
- Security Cookies: Help protect your account and our platform.
You can manage cookie preferences through your browser settings. However, disabling certain cookies may affect platform functionality.
11. Children's Privacy
Our platform is not intended for children under 16 years of age. We do not knowingly collect personal information from children under 16. If we become aware that a child under 16 has provided us with personal information, we will take steps to delete such information immediately.
12. International Data Transfers
Your information may be transferred to and maintained on servers located outside your country of residence. We take appropriate safeguards to ensure your information remains protected in accordance with this Privacy Policy, including using standard contractual clauses approved by relevant regulatory authorities.
13. Third Party Links
Our platform may contain links to third party websites. We are not responsible for the privacy practices or content of these third party sites. We encourage you to read the privacy policies of every website you visit.
14. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Last updated" date. We encourage you to review this Privacy Policy periodically for any changes.
15. Contact Us
If you have any questions about this Privacy Policy or our data practices, please contact us:
Email: privacy@rtischeduler.com
Address: RTI Scheduler, 123 Business Centre, London, United Kingdom, EC1A 1BB
RTI Scheduler — Real-Time Interview Scheduling Made Simple